OSHA Form 300a Posting and OSHA 300 Records

The Occupational Health and Safety Administration has been one of the beneficiaries of the federal government’s increased budget. As such, they have added additional personnel to conduct investigations. If an inspector visits you, one of the first areas they look at is your safety and health records. Failing to record, or improperly recording work-related injuries and illnesses can result in significant fines.

Under OSHA’s recordkeeping rule, employers are required to record injuries and illnesses that result in death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness, or if they involve a significant injury or illness diagnosed by a physician or other licensed health care professional.

Employers who have fewer than 10 employees and employers in certain retail, service, finance, real estate, or insurance industries are not required to keep these records. However, they must report any occupational fatalities or catastrophes that occur in their establishments and participate in government surveys when asked to do so.

What forms are we talking about? Each recordable injury and illness must be reported on OSHA Form 300, Log of Work-Related Injuries and Illnesses. OSHA Form 301, Injury and Illness Incident Report (or suitable Workers’ Compensation form) must be completed for each recordable injury or illness entered on the OSHA 300 Log. These two forms must be completed within 7 days of receiving information that a recordable injury or illness has occurred.

OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, must be completed at the end of each calendar year. The OSHA Log, Form 300, is used to count entries for each category. Be sure to write “0” if you had no cases in any category. A company executive must certify that he/she has examined the 300A and reasonably believes, based on his/her knowledge, that the Summary is correct and complete.

The 300A Summary MUST BE POSTED from February 1 to April 30 in a conspicuous place where notices to employees are usually posted. All OSHA forms must be retained for 5 years following the year to which they pertain.

The above information is provided for informational purposes and is not to be considered legal advice. Questions, call Larry Elinskas at 804-966-8100.